Purchase Ledger & Administration Assistant

The Role

The role will be combined to support both the Finance and Administration Departments
An exciting opportunity has arisen for this newly created position and would suit someone who is looking for variety and enjoys being busy.

Ideally this role would suit someone looking for their next career move who would like to develop and grow their experience within both finance and administration


Input of purchase invoices to assist the finance department as required
Code and check all purchase and sub-contractor invoices and submit for authorisation
Checking monthly supplier statements against the ledger
Dealing with any queries on invoices
Processing and checking employee expenses
Liaising with other departments to ensure all invoices are authorised in a timely manner
Managing the purchase ledger email in box to ensure that all correspondence is logged and circulated as necessary
Assisting with the preparation of weekly finance reports for management and keeping to weekly deadlines
Ensuring relevant accreditations and insurance documentation is filed and keep up to date for all sub-contractors and suppliers
Ad-hoc finance duties as required
Answering all incoming calls, transferring and message taking from clients and colleagues
Welcoming of visitors and assisting with the planning of meetings, refreshments and/or lunches as required
Accepting and signing for deliveries
Opening post, taking parcels and letters to the post office and arranging couriers / returns
Responsible for office stationery and company PPE and Workwear
Printing, laminating and binding of documentation, as required
Filing of documentation on the company server and hard copy project files / archiving
Assisting and supporting with company travel, hotels and reservations
Assisting with any other general administrative duties and project file auditing in line with ISO 9001-2015 quality management standard
Any other ad-hoc duties as required

The Experience

Previous experience within a busy working environment is essential and past employment within a fit-out or construction company would be an advantage, but not essential
Good working knowledge of Excel, including formatting of spreadsheets and Word are required
Knowledge of Sage Line 50 would be beneficial but not essential, as full training will be provided to the right person
Accuracy coupled with excellent attention to detail is key, as is the ability and be able to work on their own initiative
Excellent organisational, numerical and administration skills are important
The ability to be able to communicate professionally and in a friendly manner with clients and colleagues

The Salary

Negotiable upon experience


24 days holiday plus bank holidays and company pension scheme

The Hours

Full Time 9.00 a.m. – 5.00 p.m. Monday to Friday

The Personality

Be highly organised, motivated, enthusiastic, conscientious, professional, willing to learn, outgoing and above all want to be part of a team of great people!

The Requirements

Driving is essential as our premises are situation approx 1 km from the nearest bus route or train station.

Interested? Please send your CV in the first instance to careers@stonehouseprojects.co.uk